Borrowing Books Outside of Seneca
Interlibrary Loans (ILL)

What are Interlibrary Loans (ILL)?

Interlibrary loans (ILL) allow all Seneca faculty to borrow materials such as books, reports, theses and photocopies of periodical articles from libraries outside of Seneca College.

ILL Forms

Requests may be submitted either by filling out the electronic Interlibrary Loan Form or by e-mail. Complete, legible and correct information must be provided. Faculty should indicate the campus from where they want to pick up the material.


Campus Name Telephone:
Fax E-mail
King Julie Cain x55430 905-833-1106
Markham Esther Balevi x77529 905-477-8980
Newnham Tracy MacMaster x22898 416-491-3349
York Alexandra Dimou x33363 416-736-1163

Guidelines and Procedures

Time Requirements

Requested material generally take from two to fifteen days to obtain. Some obscure material may take longer.


Books: Most community colleges in Ontario allow faculty to request books for free. Most universities and other lending institutions may charge a fee to request books. Charges may range from $5 to $20 per book. Whenever possible, library staff will try to locate a free source for the material requested. However, faculty should indicate whether they are interested only in sources that are free, or post a maximum amount they would be willing to pay.

Periodicals: Most libraries charge for photocopies of periodical articles. Charges may range from $5 - $20 per article. Faxed rush requests may cost an additional $1 per page within Ontario and $2 per page outside Ontario.

All charges incurred through interlibrary loans are the responsibility of the faculty member or their department.


Reference, reserve materials, rare books and periodicals may not be borrowed through ILL. Some lending libraries do not permit borrowed items to be renewed. Some lending libraries may specify that the interlibrary loans be used within the library only.

Public Libraries

Faculty members are not permitted to request materials available from public libraries. They are expected to borrow directly from them. To check which public library has a particular item, users can call their local library, or check the Toronto Public Library Web catalogue at

Number of Requests

Faculty can request up to 5 books and 10 periodical articles per day, or make special arrangements with the ILL staff.

Due Date

A due date slip is enclosed with each item borrowed. The lending library may specify certain limitations such as library use only, or no renewals. This information will be indicated on the due date slip. This slip should not be removed from the item.

Picking up Materials

When the materials arrive, individuals will be notified either by telephone or e-mail. Faculty must show their identification to receive their interlibrary loan materials. At that time, the faculty will be alerted to the due date and the rate of overdue fines.


Requests for renewals must be made to the ILL staff (see contacts). ILL staff will inform the faculty if the material has been successfully renewed.

Overdue Materials

The library charges $1.00 per day in fines for all overdue materials. Faculty who fail to return an overdue item must pay the replacement cost of the item.


When you research any related topics in Education, the ERIC (Education Resources Information Center) database is the world's largest source of education information. The ERIC database consists of two parts:

Documents: Include items such as research reports, lesson plans, conference papers, studies, curriculum guides and more. Each document is identified with a number starting with the letters ED followed by six digits e.g., ED323867.

Journals: Articles published in over 800 education journals are indexed in ERIC. Each record is identified with a number that begins with EJ followed by six digits e.g., EJ589140.

ERIC Index is available through the Seneca Libraries databases. When you are on the library website follow these steps to ERIC:

Step 1: Click on Databases.
Step 2: Click on A to Z List of All Databases.
Step 3: Select ERIC.

Full-Text Of ERIC Materials

ERIC Documents

Below are the ways you can get the full text of ERIC documents.

1. Order the documents online through a service called ERIC Document Reproduction Service (EDRS). From the database ERIC there is a link to "Full Text from EDRS" .You can submit your orders through EDRS by following the instructions on the screen. You can also contact EDRS at 1-800-443-3742 or visit their website.

2. OISE/UT Library subscribes to a database called E-Subscribe which provides full text ERIC documents published after 1992. E-Subscribe can only be accessed electronically at OISE/UT Library. You can download or print the documents found on E-Subscribe at OISE/UT Library. There is also a microfiche collection of ERIC documents which you can copy using the microfilm/reader printers. The OISE/UT library will not Interlibrary loan these documents.. For more information, please contact the OISE/UT Library at: 416-926-4718 or visit their website.

3. Some ERIC documents are published reports and may be accessed through our Interlibrary loan service. Please fill in an ILL form ( .

ERIC Journals

ERIC indexes articles published in education journals. Each record has a number that begins with EJ followed by six digits. e.g. EJ594140.
EJ are not available through EDRS.

Below are ways in which to get the full text of ERIC journal articles.

1. Visit OISE/UT Library as they have most of the journals indexed on ERIC.

2. To purchase copies of journal articles contact:

a) Ingenta 1-617-395-4046 or http://
b) Infotrieve: 800-422-4633 or
c) ISI Document Solution: 800-336-4474 or

3. Many of the EJ are available in paper copy from University and special libraries. You can use the interlibrary loan service provided by Seneca library to help you get the articles by filling an Interlibrary Loan Form. There is usually a charge ranging from $5.00 to $20.00/article payable by the requestor.

Payment Methods

Any charges incurred by ordering ILL or ERIC Documents and Journals are the responsibility of the faculty member or their department. We accept cash, cheques or journal transfers.